Personal Executive Assistant

Personal Executive Assistant

Location: Hybrid in Avondale, LA or New Orleans, LA

About the Role:

A fast-paced, mission-driven organization is seeking a discreet and highly organized Personal Executive Assistant to support two top-tier executives. This individual will play a pivotal role in coordinating both business and personal matters, ensuring that the executives are fully supported across all aspects of their professional and private lives. With an emphasis on trust, flexibility, and emotional intelligence, the right candidate will bring structure and calm to a dynamic environment where no two days are the same.

This is a unique opportunity for someone who excels at balancing executive office support with high-touch personal assistant responsibilities. The position offers the chance to work closely with influential leaders who value integrity, discretion, and excellence in execution.

Key Responsibilities:

Executive & Business Support

• Coordinate complex scheduling for internal and external meetings, ensuring alignment with priorities and availability.
• Draft and edit executive-level documents, presentations, and reports.
• Handle confidential records and documents with the utmost discretion and security.
• Arrange detailed travel itineraries, including flights, accommodations, and ground transport for both business and occasional family travel.
• Plan and execute executive-level events and milestone celebrations.
• Submit and track business expenses using designated reporting tools.
• Provide proactive support on strategic and time-sensitive projects.

Personal & Household Support

• Manage family calendars, school events, and personal appointments.
• Oversee personal bill payments, household subscriptions, and budgeting.
• Run errands and assist with personal shopping, gift buying, and logistics.
• Coordinate transportation and logistics for family members, including occasional school runs.
• Support pet care needs, including feeding schedules and vet visits.
• Supervise home maintenance, schedule repairs, and liaise with vendors or service providers.
• Act as a liaison with family members, including spouses, for seamless coordination.

Ideal Candidate Profile:

• Strong professional boundaries and commitment to confidentiality in all matters.
• Highly organized, resourceful, and adaptable under pressure.
• Clear, confident communicator with polished written and verbal skills.
• Self-starter with an upbeat, positive demeanor and a solutions-oriented mindset.
• Proficiency with Microsoft Office Suite and familiarity with calendar, travel, and expense platforms.
• Reliable transportation, current auto insurance, and a clean driving record are required.
• A late-model, well-maintained vehicle is needed for occasional errands and travel (mileage reimbursed).

About Blue Signal:

Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at bit.ly/46Gs4yS