Bookkeeper / Office Manager

Bookkeeper / Office Manager

Location: Greater Tampa Bay Area (On-Site)

Are you a financially savvy multitasker with a strong grasp of construction job costing and full-cycle bookkeeping? A well-established and rapidly growing construction services firm in the Greater Tampa Bay region is seeking a Bookkeeper & Business Operations Administrator to manage day-to-day financials and assist with administrative processes vital to business operations. This role is fully in-office and perfect for someone who thrives in a hands-on, fast-paced environment and enjoys being at the center of business activity.

This is your opportunity to join a company with an excellent reputation in the construction space and long-standing relationships in the region. With a close-knit team environment and growth on the horizon, you’ll have the chance to build structure, enhance processes, and make a tangible impact every day.

Key Responsibilities:

• Manage full-cycle accounting using QuickBooks, including AP/AR, general ledger, payroll coordination, and monthly reconciliations.
• Oversee project-based accounting for construction jobs, including progress billing, retainage tracking, lien waivers, and compliance documentation.
• Process subcontractor payments, manage expense reporting, and reconcile company credit card transactions.
• Collaborate with project managers and field supervisors to maintain job cost accuracy and ensure financial alignment with budgets.
• Generate timely financial statements and job cost reports to support project analysis, forecasting, and business decision-making.
• Assist with contracts, billing schedules, and change orders to align with project milestones and revenue recognition standards.
• Support compliance with industry regulations and assist in audit preparation, tax filing documentation, and reporting for bonding or insurance.
• Act as a central administrative hub for operational needs such as vendor management, basic HR recordkeeping, and general office oversight.

Qualifications:

• Prior experience in a bookkeeping or accounting role within construction, contracting, or subcontractor-heavy environments.
• Proficiency with QuickBooks (Desktop or Online) and deep familiarity with job costing methods.
• Working knowledge of GAAP principles and construction-specific billing practices.
• Ability to manage multiple priorities, maintain strong attention to detail, and work cross-functionally across departments.
• Solid organizational skills and comfort with handling sensitive financial documentation.

Preferred Experience:

• Background in union and non-union payroll processing for field operations.
• Experience with AIA billing and contract compliance reporting.
• Bachelor’s degree in Accounting, Finance, or a related field is a plus.

What’s in It for You:

• Competitive salary based on experience and contribution.
• Health insurance coverage with generous PTO and paid holidays.
• Simple IRA with 3% company match.
• Direct influence over improving financial systems and procedures.
• Full-time, in-office position for strong collaboration and team culture.

This is a unique opportunity for someone who enjoys working in a high-trust, high-autonomy environment and wants to grow alongside a reputable construction organization. If you’re ready to bring your expertise to a role where your impact will be felt daily, we want to hear from you.

About Blue Signal:

Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at bit.ly/46Gs4yS