Leasing Administrator – Commercial Real Estate

Leasing Administrator – Commercial Real Estate

Location: On-site | Phoenix, AZ (opportunity for 1 remote day per week after 90-day ramp up period)

Why This Opportunity Stands Out

Our client is a fast-growing national commercial real-estate developer known for delivering high-profile retail sites for Fortune-500 tenants. They are expanding their in-house leasing function to keep pace with a development pipeline that regularly tops 40 active leases at any given time. As the first point of contact between signed Letters of Intent and fully executed leases, you will translate complex deal terms into actionable milestones, safeguard critical dates, and ensure every transaction closes on schedule. Your work will directly accelerate new store openings across the country – making you a key driver of revenue growth for a thriving organization.

Key Responsibilities

• Convert executed LOIs into draft lease documents, coordinating reviews with internal legal counsel and the VP of Leasing.
• Generate first-pass leases, amendments, and supporting exhibits from company templates, ensuring accuracy and rapid turnaround.
• Record all due-diligence, delivery, and tenant-improvement dates in the proprietary tracking system, issuing reminders to development and construction teams.
• Monitor covenant compliance and other lease obligations throughout the life cycle, flagging variances before they impact project timelines.
• Assemble broker-commission packages, verify fee calculations, and route invoices for approval and payment.
• Obtain and keep current subordination agreements, tenant confirmation documents, and other necessary paperwork for property purchases, sales, or financial transactions.
• Notify tenants of rent start dates and property transfer notifications, and coordinate updates with tenants regarding changes in property ownership
• Partner with marketing and development teams to confirm signage specifications and ensure lease data accuracy across marketing materials.
• Maintain a high-integrity digital lease archive, producing summary reports for senior leadership on demand.

Qualifications

• 3-5 years of lease administration experience within commercial real estate (retail strongly preferred).
• Proven ability to interpret complex lease language and distill it into tasks and timelines for cross-functional teams.
• Proficiency with MS Office and cloud-based task-management tools; experience with ClickUp or similar platforms is a plus.
• Knowledge of standard property documents, such as subordination agreements, tenant estoppel certificates, and brokerage contracts
• Exceptional attention to detail, time-management skills, and written and verbal communication abilities.
• Bachelor’s degree in real estate, Business, or a related field preferred (high-school diploma or equivalent required).
• Valid driver’s license.

Benefits, Schedule & Work Environment

• Comprehensive medical, dental, and vision coverage with generous PTO plus paid holidays
• 401(k) with company match and profit-sharing potential.
• Professional-development stipend and clear advancement pathway toward Tenant Coordinator / Lease Manager roles.
• Five days per week on-site in Phoenix, AZ during the first 90 days for training and team integration; option to work from home one day per week thereafter.
• Collaborative, high-energy office culture that values direct communication, accountability, and continuous improvement.

About Blue Signal:

Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at bit.ly/46Gs4yS