Office Administrator – Construction / Manufacturing Operations

Job Title: Office Administrator – Construction / Manufacturing Operations

Location: Jacksonville, FL (Onsite Only)

Schedule: Monday to Friday, 8:00 AM to 5:00 PM – occasional longer hours during special projects or peak periods

About the Opportunity:

Join a close-knit team at a high-performance manufacturer servicing the construction sector with nationally distributed products. This role is ideal for someone who thrives in a hands-on, fast-paced environment where operational efficiency and relationship management are key. You’ll be at the center of it all, providing vital administrative support to both production and sales teams, while helping the business transition accounting operations to its Florida hub. If you’re a multitasker with a strong sense of ownership and attention to detail, this is your opportunity to make a long-term impact.

Key Responsibilities:

• Oversee daily invoicing and reporting duties using QuickBooks, with a focus on speed and accuracy
• Maintain and update inventory logs by recording incoming materials and tracking usage
• Manage vendor relationships, supply orders, and site maintenance issues (e.g., plumbing, gates)
• Provide administrative support to plant and hourly staff (uniforms, gear, etc.)
• Interface with customers, vendors, and employees through phone and in-person communication
• Collaborate with offsite accounting personnel during transition of financial operations
• Help create and maintain an organized, efficient, and people-first office environment

Qualifications:

• Proficiency with QuickBooks or equivalent accounting software
• Comfort with basic office software (Google Docs, Excel, etc.)
• Excellent multitasking skills and strong attention to detail
• Professional demeanor with strong verbal and written communication skills
• Capable of working both behind a desk and hands-on when needed (shop floor, supplies)
• Experience in construction, manufacturing, or similar physical environments preferred
• Must have a valid driver’s license
• Local to Jacksonville with a desire for long-term employment and cultural fit in a family-style team

Why You’ll Love This Role:

• Work alongside a seasoned team committed to excellence and operational precision
• Be a trusted contributor in a business with no red tape and a strong values-driven culture
• Competitive salary and benefits including 401(k) match, paid holidays, and medical coverage
• Get deeply involved in the success of a growing facility where your impact is seen daily

Note:

This opportunity is ideal for someone who enjoys structure but can adapt quickly to changing demands. If you bring the right energy, operational mindset, and people-first approach, we want to hear from you.

About Blue Signal:

Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at bit.ly/46Gs4yS