Executive Assistant – High-End Design Studio
Scottsdale, AZ
Full Time Regular
Blue Signal Search
Executive Assistant – High-End Design Studio
Location: South Scottsdale, AZ
Employment Type: Full-Time
Overview
Join a nationally recognized, luxury design studio headquartered in South Scottsdale, Arizona, known for crafting bespoke residential and boutique commercial interiors. Our founder—a visionary creative and industry tastemaker—leads a dynamic team delivering turnkey experiences for discerning clients. We are seeking an Executive Assistant to serve as the right hand to our founder, ensuring seamless daily operations and enabling the creative team to excel.
What You’ll Do
• Calendar & Inbox Management: Orchestrate a complex, ever-evolving calendar, scheduling meetings, site visits, and client appointments. Manage a high-volume inbox, drafting responses, flagging urgent matters, and ensuring timely follow-ups.
• Team & Project Coordination: Act as a liaison between the principal designer and staff, managing project deadlines, assigning tasks, and maintaining smooth internal communication.
• Client Engagement: Assist with client communications, maintaining a professional and polished brand image. Lead new client intake processes, ensuring a seamless onboarding experience.
• Administrative Support: Handle travel bookings, event planning, vendor coordination, file management, and other administrative and personal tasks to support the designer and the team.
• Problem Solving: Serve as the first line of defense for last-minute changes, client issues, or scheduling conflicts; think on your feet and keep everything moving forward.
What You Bring
• 2-3+ years of experience as an Executive Assistant, Office Manager, or similar support role; experience in a creative or design field is a plus.
• Exceptional organizational and multitasking abilities, with a proactive approach to anticipating needs and taking initiative.
• Excellent written and verbal communication skills.
• High proficiency in Google Workspace, Microsoft Office, and project management tools (e.g., Asana, Trello, Monday.com).
• Strong emotional intelligence and the ability to navigate complex interpersonal dynamics.
• A passion for design and creativity is a bonus!
Why Join Us
• Be part of a highly creative environment where no two days are the same.
• Opportunity to make a real impact by bringing structure to a growing, thriving business.
• Collaborative, energetic team culture.
• Competitive salary and benefits.
About Blue Signal:
Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at bit.ly/46Gs4yS
To apply for this job please visit www.bluesignal.com.